Your back office, run while you sleep.
We build a small team of AI assistants that handles the routine work in your business: the inbox, follow-ups, reminders and reports. Each one has a set job and a set schedule. You approve what matters, and the bots do the rest.
What an AI back office takes off your plate
What an AI team
looks like in your business.
A sample AI team for a small rental or service business. Eight bots work their stations on a schedule and bring their drafts to the owner's approval desk. Drag to turn the room, tap a bot to see its job. Your team is built around your own tools and work.
Every bot works its own station and brings finished drafts to the owner's desk. Anything that needs a judgment call waits there until a person says yes.
- Replies and posts are drafts until the owner approves them.
- No meetings booked without asking first.
- Email goes out from the company inbox, in the company's voice.
- No passwords, card or bank details, ever.
What each bot does.
Each bot has one job, a fixed schedule and a place where it leaves its work. The owner starts the day with a short list, not a full inbox. Names and schedules here are a sample.
Inbox Assistant
Sorts the company inbox and calendar, drafts replies and preps meetings. A person reads the drafts and sends them.
Twice a dayDaily Briefing
Reads the calendar, inbox and trackers, then gives the owner one page: what needs them today.
Every morningLead Follow-up
Logs every new inquiry, drafts the first reply from approved templates and reminds the team when a follow-up is due.
Every dayContent Planner
Drafts the week's social posts in your brand voice and queues them in a calendar. Nothing posts until it is approved.
WeeklyMarket Watcher
Tracks what is changing in your market and your industry, and sums it up in a few lines.
WeeklyReply Drafter
Drafts warm replies to customer questions and keeps a simple log, so nobody waits days for an answer.
Every eveningBookkeeping Checker
Flags unpaid invoices, renewals and unusual expenses that need a decision before they cost money.
WeeklyReport Builder
Pulls numbers from your tools into a weekly report you can read in a minute.
FridaysA person stays in charge. Replies to clients, posts, payments and anything with a judgment call go to a human for approval first. The bots do the reading, sorting and drafting so that approval takes minutes, not hours.
From schedule
to your desk.
The same loop runs for every bot. You only see the last step.
It wakes on schedule
Each bot runs at a set time, like 8 AM on weekdays or Sunday morning. No one has to remember to start it.
It does the reading
It goes through the inbox, the tracker or the spreadsheet and pulls out what changed since last time.
It drafts the work
Replies, reminders, posts and reports are written and left in one place, in your words and your format.
You approve
You read, edit if needed and say yes. Then it goes out. Anything unclear is flagged instead of guessed.
The same idea,
for your business.
We start with the work that eats your week and build bots around your own tools. A human approves anything that goes out.
Inbox admin
Every new email sorted and labelled, with a reply drafted and waiting. Meetings prepped, open threads tracked, nothing left unanswered for days.
Lead follow-up
New inquiries logged the moment they arrive, a first reply drafted, and gentle follow-ups scheduled until the lead answers or says no.
Reminders and trackers
Renewals, expiring documents, unpaid invoices and overdue tasks. The bot watches the dates and tells you before they become a problem.
Reporting
Numbers pulled from your tools into a short weekly or monthly report. You read a summary instead of building one.
Content scheduling
Posts drafted in your voice, queued in a calendar you control, and published on the day you approved. You can skip anything with one click.
Customer replies
Common questions answered with a warm draft that uses your real policies. You check it, send it, and the bot logs it.
Systems we
build.
A few of the workflows we set up for small teams. Each one is built around the tools you already use.
Content on autopilot
Posts are written into a content calendar. Once a post is approved, an automation publishes it on its date and marks it as posted. It runs every day without anyone touching it.
Lead and inquiry dashboard
One page that shows every lead and inquiry, what was sent, who replied and what is due next, so the team never works from a stale list.
Automation for clinics
For dental and medical offices we build a shared task tracker, alerts for unpaid insurance claims, and reminders before provider credentialing expires. Built around the tools the office already uses.
Fixed scope. Fixed price.
Most clients start with the audit. It tells you which bots are worth building first and what each one costs.
Automation Audit
We map your recurring tasks and handoffs and give you a costed build plan. Credited in full against a build booked within 30 days.
Single workflow
One bot or automation, built, tested, documented and handed over with a recorded walkthrough.
Package
Three to five connected bots around one part of your business, like the inbox or lead follow-up, with alerts and written steps.
Full systems build
A full AI back office: the audit, eight to twelve automations, reporting, team training and support after launch.
Care plan
We watch the bots, fix them when a tool changes, and add small new builds each month.
Prices in USD. See what each package includes on the automations page.
Hand the routine work to a quiet team.
Tell us what eats your week. On a free 20-minute call we will tell you which parts a bot can take over and which should stay with a person.